CrewKeep

What we do

Protection software for AU construction subcontractors. We watch your finances, your interstate work, your compliance licences, and the daily headache pile — and we tell you before things bite, not after.

Free, for every tradie

The protection basics every subbie needs — no card required.

Licence wallet

Every ticket, cert, and licence in one place. Expiry warnings at 30, 14, 7, 1, and 0 days. Single licence or bulk CSV import.

Trade Register Lookup

Search public regulator directories — NSW Fair Trading, QBCC (QLD), Access Canberra (ACT) live. Deep-link verification for VBA (VIC), DEMIRS (WA), CBS (SA), CBOS (TAS), BPB (NT).

Free DPN risk check

Standalone tool — no signup. Three quick questions, instant assessment of your director penalty notice exposure. Useful for both sole traders and Pty Ltd directors.

AI compliance assistant

Plain-English answers on common AU compliance questions. Currently runs in templated mode (real AI assistant returns Stage 1+).

Pathway navigator

In development. The route from where you are to the licence you need. State + trade specific. We're shaping it with input from working tradies before release.

Lite — financial defence basics

$29/mo. For solo trades and small crews staying on top of the ATO.

13-week cashflow forecast

Includes won-but-not-yet-invoiced work and learned customer payment patterns — the gap Xero alone doesn't see.

ATO position + DPN risk

Current PAYG, GST, super liability with a green/amber/red countdown before director penalty exposure triggers.

Director personal liability

The 'if a DPN dropped today' headline number, updated live from your Xero data.

Everything in Free

Plus the wallet, lookups, DPN check, and assistant.

Pro — retentions, SOPA, and head contractor risk

$99/mo. For subbies running multiple jobs with retentions held against them.

Customer concentration + distress signals

Exposure ranking by head contractor. Watches the ATO disclosed-debt list, ASIC records, and court filings — alerts when a major customer shows trouble.

Retention tracker + DLP alerts

Every retention with practical-completion date, defects-liability period, and expected release. T-30 / T-7 / T+1 alerts. Final-release auto-claim when DLP ends.

SOPA payment claims

State-compliant payment claim generator for NSW, VIC, QLD, WA, SA, TAS, NT. Jurisdiction-aware — a QLD claim uses the BIF Act rate, a NSW claim uses NSW SOPA.

Statutory interest auto-calculator

Computes statutory interest on overdue invoices using the right rate for the jurisdiction. Includes the citation so the head contractor's bookkeeper can verify.

Variations capture

Track verbal-then-disputed extras the head contractor agreed to. Becomes structured evidence if it ever heads to adjudication.

Job profitability per project

Per-project margin (revenue billed / paid vs costs booked / paid) and gross margin bands. Surfaces the jobs eating your time and not your money.

Quote-to-cash analytics

Win rate, time-to-acceptance, time-to-invoice, time-to-cash on every quote. Sees the patterns Xero alone won't show you.

Retention trust verification

Quarterly ledger-request reminders to head contractors who hold your retention in a trust. Catches non-compliance early.

Everything in Lite

Premium — branded paperwork + adjudication + accountant exports

$149/mo. For growing crews wanting branded paperwork and accountant handoff.

Branded PDF output

Your business name, ABN, logo, and brand colour on every SOPA payment claim, statutory interest claim, and retention release notice. Looks like your business, not ours.

Adjudication application bundling

When a SOPA claim goes to adjudication, we assemble the bundle — claim, schedule, supporting invoices, retention history, submissions skeleton. NSW ANA-ready. Saves the $5k–$15k lawyer prep.

Head contractor watchlist

Continuous monitoring of your top head contractors against the ASIC insolvency feed (Series 1+2 weekly). First sign of trouble surfaces in alerts.

Bulk reporting + accountant exports

Date-range exports for invoices, bills, payment claims, retentions, variations — CSV or XLSX, downloaded or emailed direct to your accountant.

Priority support

Direct line for Premium customers. Reply within the working day.

Everything in Pro